AI business systems / Built in Canada
AI business systems for Canadian small businesses. Connect your enquiries, everyday admin and business numbers with practical workflows built around the way you work, with your team in control.
One complete workflow. CAD $1,995.
Written scope first. Software, hosting and usage extra. Applicable tax extra.
Vancouver-based · Remote across Canada · Start by email
Still working out the value? Try the free automation planning calculator or explore our practical guides.
From an agreed email or phone channel.
A record, a summary and a suggested next step.
Review the reply. Approve the commitment.
Follow-ups and exceptions in one place.
A proposed process, not a live client dashboard or a claim of measured results.
What we build
No pile of disconnected subscriptions. We identify the bottleneck, check the tools you already use and build a defined process with a useful outcome.
Sort incoming enquiries, collect the details, surface priorities and prepare routine replies for your review. Give the team a shared view of what needs attention.
A scoped AI phone agent can explain approved information, take a message and route the enquiry. Start with a defined call flow and a clear handover when a person is needed.
Bring a standard profit-and-loss view into an owner dashboard using your approved, reconciled accounting export. Add a plain-language summary and clear reporting dates.
Clear starting points
We confirm fit, scope and provider costs before payment. You are buying a defined implementation, not unlimited automation or a promise to replace your team.
01 / Focused implementation
CAD $1,995
One-time · Fixed after scope agreement
One complete workflow for one business, with up to two existing supported business-tool connections.
Choose one workflow, not all three modules. New features and additional integrations are separate.
Plan my first workflow ↗02 / Connected implementation
From CAD $3,495
One-time · Written quote before work
Up to three small, compatible modules for one company, designed to work together.
Starting scope assumes usable data and supported tools. Live accounting sync, bespoke APIs and extra channels are quoted separately.
Scope my connected system ↗03 / Optional ongoing support
CAD $249
Per month · Optional after handover
Keep the agreed system in shape. A bounded support plan, not an unlimited development retainer.
Hours do not roll over. No 24/7 response commitment. Without care, your team operates the system after stabilization.
Ask about care ↗The delivery process
Good automation starts with how your business actually works. We agree what success looks like before connecting accounts or changing a live process.
Tell us what repeats, where information gets lost and which tools your team uses. We check whether a bounded workflow is a fit.
You receive the deliverables, access plan, provider costs and acceptance checks in writing. Payment is 50% on scope approval, 50% on acceptance.
We test normal cases, missing information, duplicates and failure paths. Uncertain decisions need a person, not a confident guess.
Your team gets operating instructions and a walkthrough. Retain control of your accounts, with ongoing care available if you need it.
See the idea in action
Explore our fictional bicycle-workshop example. It is a clearly labelled, template-based simulation, not a live AI model or a client case study.
Useful AI. Sensible boundaries.
We use AI where it helps and ordinary automation where rules should be predictable. Important commitments stay with your team.
Use delegated access and client-owned accounts where practical. We document permissions and data handling. Never email us your normal password, financial records or customer lists through an enquiry form.
Reporting uses approved accounting data and repeatable calculations. It is not bookkeeping, tax advice or an autonomous finance department. Incomplete books need correcting at the source.
Replies start as drafts. Pricing commitments, sensitive requests and unusual decisions need approval. An AI agent is identified as automated and has an agreed escalation path.
Before we start
We check your mailbox, phone setup, bookkeeping source and other tools before quoting. Supported integrations and usable data make a smaller scope possible. We do not assume every application can connect or promise a bespoke integration at the starting price.
No. Operations Starter covers one complete, agreed workflow. The Connected Business System starts at CAD $3,495 for up to three bounded modules. Multiple companies, live accounting synchronization and complex custom systems need their own scope.
No. Start with the short form or an email. We reply with fit questions and a proposed next step. A walkthrough may be useful during discovery, but there is no compulsory sales call to enquire.
Additional messaging channels can be scoped separately, subject to provider availability, verification and customer consent. The starter phone workflow does not include a multi-channel rollout.
After the initial fit check, our detailed discovery questionnaire covers your goals, tools, workflows, data readiness and approval boundaries. It generates a draft brief and preparation checklist locally. Do not enter credentials or upload private business records. We agree any secure transfer separately after scoping.
No. Production automations need suitable hosting, scheduling, monitoring and failure alerts. Those requirements and costs are agreed as part of your scope, not left dependent on an open chat session.
No. We agree measurable acceptance checks for the workflow and can compare handling time or follow-up quality before and after. We do not guarantee revenue, staff savings or a repair or launch time before understanding the work.
Start with the bottleneck
Tell us the task you want to improve. We will review the fit, ask any useful questions by email and outline the next step. No payment or account access needed to enquire.
Prefer email? hello@aiviqenterprises.com ↗